Establishing Effective Virtual Board Communication

As the coronavirus epidemic is ravaging the country, nonprofit boards will need to work harder to generate community support and collaborate. In addition, with the majority of board members working from home due to social distancing suggestions, establishing effective online board communications is crucial.

Virtual meetings are asynchronous, which makes it difficult to engage board members. Meeting organizers must create a structure that encourages interaction. Virtual boardroom software that has built-in features such as instant messaging, document storage and conferencing is one method to achieve this.

When a conference is held in a virtual room, it is crucial to have all pertinent documents available to the participants prior to the start of the meeting. This ensures that all participants are viewing the same version of the document and prevents confusion during the meeting. It is also recommended to choose a platform that’s safe and reliable. Video conferencing tools that are free such as Skype may not be as secure as paid ones that offer more advanced security features, like encryption and password protection.

Another way to increase the effectiveness of virtual meetings is to review expectations at the beginning of each session and make sure that the attendees are aware of appropriate protocol for communicating. Meeting organizers should periodically review the remote participants to see whether there are any questions or comments.